AI callers for HVAC companies
Every new lead gets a call.Even when your team is on a job.
We set up AI callers that contact new inquiries, ask about the job, check your service area, and book a visit or pass the conversation to your team.
You decide the questions, the booking rules, and when a person takes over.
- Who gets called
- New inquiries from your ads, website, and forms
- What the caller does
- Asks your questions, checks the area, books or hands off
- Who sets the rules
- You do. Your team takes over when it matters
What they do
The first call,
handled the same way every time.
A lead that waits a day often books with whoever called first. The AI caller makes sure the first conversation happens, and your team steps in for the part that wins the job.
The call goes out.
When a new inquiry comes in from your ads, website, or a form, the AI caller contacts the lead. It introduces the call the way you agree and explains why it’s calling.
No lead sits in an inbox waiting for someone to get back from a job.
It asks your questions.
What’s the job? Where is the property? How urgent is it? When would a visit suit them? The caller asks the questions you would ask and records the answers.
You approve the questions before the first call is made.
It books or hands off.
If the lead is in your service area and the job fits, the caller books a visit in your calendar. If they want a person, or the job needs a technical conversation, it passes the lead to your team.
Booking rules and handover rules are yours. We set them up with you.
Your team sees everything.
Every call, the answers collected, and the outcome are logged in your CRM. Your team gets a summary and a clear next step: booked, call back, or not a fit.
We review calls with you and adjust the questions and rules as you learn what works.
Your rules
You decide what
the caller can do.
The caller follows the rules you set. Before launch we go through them together and test calls with your team.
- The questions it asks
- Job type, location, urgency, timing
- What counts as a fit
- Your service area, the jobs you want, your capacity
- When it books
- Which calendar, which time windows, how far ahead
- When a person takes over
- On request, for technical questions, or whenever you say
The caller does not quote prices, make technical promises, or replace the conversation that wins the job. That stays with your team.
Honest by design. The caller says who it is and why it’s calling, and hands the conversation to a person as soon as someone asks. Call-recording and disclosure rules for your state are part of the setup.
From setup to first call
Here’s how we get started.
We agree on the rules first, build and test with your team, then let the caller loose on real inquiries.
- 01 / Agree
Write the rules.
We agree on the questions, what counts as a fit, the booking rules, and when your team takes over.
- 02 / Build
Connect and test.
We set up the caller, connect it to your calendar and CRM, and run test calls with your team until it sounds right.
- 03 / Launch
Listen to the first calls.
The caller starts contacting new inquiries. We go through the first calls with you and fix anything that’s off.
- 04 / Improve
Follow the appointments.
We track which calls become booked visits and jobs, and change the questions and rules based on what you hear.
Setup time depends on what you already have in place. We agree the scope and timeline on the call before anything is built.
What we measure
Did the call
lead to a job?
A fast call is only useful if it turns into a visit your team can sell. We look at how many leads were reached, how many booked, and what happened after the visit.
Your team tells us which appointments were worth it. That feedback shapes the rules.
- Leads reached
- How many new inquiries got a conversation, and how quickly.
- Qualified appointments
- How many suitable leads booked a visit or a call with your team.
- Jobs won
- Which of those appointments became paid work.
Part of the complete offer
The caller works best
with the rest in place.
AI callers are one piece. The complete offer combines them with Facebook and Instagram ads, a CRM, booking, reminders, and estimate follow-up, built around your team.
We help bring people in, get them called, and give your team a clear way to follow through.
See the lead-generation service See CRM and follow-up automationOur guarantee for the complete offer
10 more qualified appointments in the next 60 days.
Or you don’t pay.
Applies to the complete lead-generation and follow-up offer. Terms and eligibility apply.
Talk through the offerWondering if we actually understand HVAC?
See Noa’s HVAC backgroundBefore we start.
Will people know they’re talking to an AI?
Yes. The caller says who it is and why it’s calling, and passes the conversation to a person as soon as someone asks. We set up the introduction and the recording and disclosure rules for your state together.
Does it answer our incoming calls too?
This service is built around calling new inquiries back. If you want help with incoming or missed calls, tell us on the call and we’ll say what’s realistic for your setup.
What if the caller can’t answer a question?
It doesn’t guess. It takes the question down, tells the lead your team will follow up, and flags the conversation for a person. Pricing and technical decisions always stay with your team.
Does it work with our calendar and CRM?
We connect it to the calendar and CRM we set up with you, or check what your existing tools can connect to before we start.
What do you need from us?
The questions you want asked, your service area and the jobs you want, calendar and CRM access, and one person on your team who takes handovers. After launch, we need your feedback on the calls.
What does it cost?
We quote it after we agree the scope on the call, so you know the full cost before anything is built.
Let’s talk
How fast do your leads
get a call back today?
Tell us how inquiries reach you now and who calls them. We’ll talk through what the caller would handle and where your team stays in charge.
Let’s talk about your business